Projector Screen Rental – How to get the projector rental right?

How to get the right projector rental for professional events

The power of the image is unquestionable and few dare to make an important presentation in public without its help. The image adds value, enriches the content, supports our word and attracts the public’s attention.

In events, audiovisual tools are the protagonists and companies increasingly dedicate more resources and efforts to capture the focus of visitors: with timelapse, interactive solutions, mapping, augmented reality … But we cannot forget the “basics”.
A plasma screen or a projector are essential for day to day in addition to saving many unforeseen events if something fails in the space where we are going to speak. If your thing is to always have the latest technology, renting a projector for events is what you need.

In recent years, projectors have evolved considerably and we find a wide range that makes any event easier but that complicates the task of deciding on a specific model.

Next, we leave you a list of important aspects to take into account that will help you choose a good projector for your next audiovisual event.

How to get the projector rental right for events: factors to consider

Projection size and distance
We must be clear about where we are going to make the presentation, the size of the room and what we are dealing with. The power of our equipment and the sharpness of the image will depend on that. Not all event projectors are suitable for any distance or screen size.


The resolution of a projector determines the aspect ratio and sharpness of the image. Depending on the use that is going to be given and the size of the screen, we do not need to resort to higher resolutions, such as Full HD or 4K. At the aspect ratio level, we will hardly resort to 4/3 projections; the current standard is 9/16.

The power ranges are very wide, as well as the types of optics to adapt to the different projection sizes or the different distances in which we can be forced to work.

“From 1,000 to 40,000 lumens of light power or from 40 centimeters to 30 meters of projection distance, the range of equipment must be wide to cover all variables.”

Space lighting
The lighting environment of the space is crucial to assess the use of projection or even rule it out. Specifically, we will assess the light that falls directly on the screen.

One of the factors that determine the quality of the image is the contrast, that is, the relationship between the presence of light and the absence of it. If our screen is not dark enough in the absence of projection, we will not have the “blacks” that contrast and outline the projected image. Even if we use a super powerful projector in certain circumstances, projection is not the solution.

On the other hand, we can determine the power of the necessary light taking into account the surface to be covered and the level of semi-darkness or darkness in the room. For a cinema, for example, although the screen can be very large, the room is very dark so we will use less power than for an equivalent screen in a meeting room where the ambient light is much higher.

Background noise
Projectors tend to produce more background noise due to the ventilation systems they require. In these cases, we must assess their use if we can not place them away from the public or isolate them to avoid inconvenience to our audience. In any case, the improvement in technology and the use of new light sources such as lasers make it possible to manufacture increasingly silent equipment.

Occasional heavy use
Another factor when renting a projector for events is the hours of use that we are going to give it.
The projectors have one main consumable element: the lamp. If the equipment is to be used sporadically, the value for money of the incandescent lamps is the most appropriate. However, in case of intensive daily use, the solution is projectors with laser technology with durability of up to 30,000 hours.


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